Summary
About the Role
Major accountabilities
- Independently manage complex administrative and organizational activities, including correspondence management, calendar coordination, appointment scheduling, deadline tracking, and database administration.
- Coordinate, track, verify, and consolidate functional updates and information requests, ensuring timely and accurate reporting for leadership teams.
- Organize and support meetings, presentations, workshops, and events, including planning, scheduling, logistics, and follow-up activities.
- Proactively support leadership and teams by preparing meeting agendas, documenting action items, and monitoring progress against deliverables.
- Assist with operational and support activities such as budget tracking, timecard administration, organizational chart maintenance, and departmental planning processes.
- Drive and maintain functional initiatives and digital collaboration platforms, including social media tools, communication channels, and information-sharing resources.
- Support end-to-end hiring and onboarding processes, including interview scheduling, feedback consolidation, talent review coordination, and new employee onboarding activities.
- Serve as a key point of contact for cross-functional administrative operations, including SharePoint administration, communication initiatives, vendor onboarding, purchase orders, service agreements, and process improvement activities.
Minimum Requirements
- Commercial training, business administration qualification, or an equivalent vocational certification.
- Proven experience in administrative support, executive assistance, and project coordination within a complex organizational environment.
- Strong organizational, time management, and prioritization skills, with the ability to manage multiple tasks independently and meet deadlines.
- Excellent interpersonal, verbal, and written communication skills, with a demonstrated ability to build effective collaborative relationships across global teams.
- Proficiency in Microsoft Office applications, particularly PowerPoint and Excel, along with experience using SharePoint and a willingness to learn new digital tools and systems.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
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Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
