Administrative Professional

Key Responsibilities:

• Provide administrative assistance to GPM, Development Learning and Process Innovation, such as helping to schedule and organizing meetings, booking meeting rooms, arranging travel, and processing expense reports.
• Handle the purchase orders (POs) and invoices for the groups mentioned above.
• Update and submit Real Estate and Facility Services (REFS) requests for new hires, contractors and interns.
• Maintain a centralized repository of project-related documents including, but not limited to, Global Program Team (GPT) minutes, Project One-pagers and Target Product Profile (TPP+), ensuring they are up-to-date, properly catalogued, and easily accessible.
• Ensure that GPT members have access to the latest information and training resources, enabling them to make informed decisions and meet project milestones.
• Check the quality and accuracy of project-related documents through thorough review and verification processes.
• Utilize document management systems such as SharePoint to streamline document organization and retrieval, as well as train users to improve efficiency and productivity.
• Assign relevant Standard Operating Procedure (SOPs) to new team members.
• Enhance the document management processes by organizing documents in a logical and systematic manner and using clear and consistent naming conventions.
• Follow up on timesheet reports to accurately track project hours and resource allocation.
• Provide support to track yearly budget and spending of GPM.

Role Requirements:

Essential Requirements:

• A Bachelor’s degree in the field of administration, equaled with at least 3-5 years of experience in a similar role (administrative responsibilities equaled with project management)
• High level of professionalism, with experience in cross cultural environment
• Fluent English (both written and oral)
• Excellent communication skills and collaborative mindset
• Enthusiastic and very well organized, with attention to detail
• Proactive mindset and ability to work independently
• Ability to navigate and interact with senior stakeholders

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network