Administrative Assistant (60-80%) – Corporate Functions Legal Team

Key Responsibilities:

• Provide comprehensive and high-quality administrative support to the Corporate Legal Functions Team, ensuring smooth day-to-day operations and timely completion of deliverables.
• Collaborate to handle vendor management, including onboarding and liaising with external vendors and managing the respective contracts and support corporate housekeeping activities.
• Assist in drafting corporate publications (incl. annual report)
• Manage complex calendars, scheduling meetings, and coordinating appointments, handle travel arrangements, including booking flights, accommodations and transportation and prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Organize and execute corporate team events.
• Provide budget assistance, including regular overviews.
• Assist in the preparation of the Annual General Meeting of Novartis from an administrative point of view.
• Support the preparation of legal documents, contracts, and presentations.
• Maintain organized and up-to-date filing systems for legal and corporate records.
• Proactively improve processes and procedures in a continuous manner.

Qualifications:

• Law degree candidates, commercial apprenticeship or executive assistant .
• Experience in an administrative role is not a pre-requisite. Application by law students is welcomed.
• Strong project management skills, including experience with vendor, travel and calendar management abilities.
• Proactive, friendly, efficient, and customer-focused, with the ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Agility, strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent written and verbal communication skills in English and German.
• Ability to maintain confidentiality and handle sensitive information.

Why Join Us?

• Be a key contributor to a dynamic and fast-paced Corporate Functions Legal team.
• Gain first-hand experience in the legal function of a healthcare leader and experience in project management, vendor management, and travel management.
• Work in a collaborative and professional environment.

You’ll receive:

You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. Thrive Together (novartis.com)

Commitment to Diversity & Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to diversity.inclusion_ch@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.