External Material Planner

External Material Planner

About the Role:

Driving the material planning and operational buying activities of the incoming materials for production sites with an aim to assure on time supply to sites, optimal level of inventory and cost efficiency. Implements defined inventory strategy with supporting new operating models (e.g. JIT, Consignment stock, VMI, etc.) and assuring right level of safety stock. Drives complex purchasing processes to ensure smooth operations, in accordance with the law, in[1]ternal regulations and business objectives. Actively identifies, develops and implements standard processes. Develops and maintains trustful collaboration with sites. Supports the project activities related to external materials.

Key Responsibilities: 

• Ensure material availability in line with the approved site production plan.
• Follow up and ensure the accuracy of the material demand flow from sites to hub.
• Ensure daily MRP oversight for all BOM material requirements, analysis of requirements and Purchase Orders overview.
• Ensure management of daily MRP exception messages and appropriate follow up.
• Preparation and creation of orders for incoming materials and their submission to the supplier; tracking and monitoring execution of the purchasing process with the supplier, carriers, forwarding agency and insurance companies.
• Reconciliation of the needs for incoming materials from NTO sites to hub
• Performing the operational procedure for incoming material complaints.
• Performing complex purchasing and logistics processes (non-EU markets).
• Managing the record-keeping system (INTRASTAT, DDV, TARIC, SOX, ).
• Implementation of the necessary customs clearance procedures.
• Responsibility for records, documentation archive.

Essential Requirements:

• Minimum 4 years in Planning and/or Buying or a similar role.

Own, in ERP System, MRP relevant data and materials technical specifications.

• Provide a load - balanced dispatch list for incoming materials to the warehouse and
• Quality department that ensures these activities are completed in line with the site needs.
• Responsible for controlling and ensuring the accurate material outbound planning from hub to sites with the right quantity and right time.
• Responsible for ensuring close communication with site (operational / tactical) plan[1]ners, hub associates and other relevant parties within the organization. Attending reg[1]ular meetings across sites and functions.
• Ensure achievement of key performance indicators: Inventory, service level to internal manufacturing sites, financial savings and support achievement of NOSSCE important metrics.
• Support & drive inventory reduction projects like lead time reduction, JIT, consign[1]ment stock & VMI
• Lead action plans to achieve service level to internal manufacturing sites and drive for continuous improvement.
• Control and follow-up other related service level indicators: Quality OTIF, lead-time violation.
• Other tasks as directed by the supervisor, and tasks determined on the basis of spe[1]cific appointment.
• Other tasks determined during the annual objectives setting process and important metrics.

Desirable Requirements:

• Higher degree or equivalent experience in Engineering/ master’s in supply chain or any other equivalent degree.

• English (written and spoken), French and German is a plus

Why Novartis:  Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network.