Summary
About the Role
Our Development Team is guided by our purpose: to reimagine medicine to improve and extend people’s lives.
To do this, we are optimizing and strengthening our processes and ways of working.
We are investing in new technologies and building specific therapeutic area and platform depth and capabilities – all to bring our medicines to patients even faster.
We are seeking key talent, like you, to join us and help give people with disease and their families a brighter future to look forward to.
Apply today and welcome to where we thrive together!
The Role
As a Senior Administrative Assistant, you will be providing administrative support to the Clinical Development and Analytic team members with minimal supervision. As well as performing secretarial and administrative duties for a group of managers both internal and external associates.
This role offers hybrid working, requiring 3 days per week or 12 days per month in our London Office.
Key Accountabilities:
You will provide administrative support to clinical trial teams.
Facilitate communication between Novartis and vendors by initiating conference calls/meetings.
Handle confidential information and communications with all levels of management in a professional manner.
Act as liaison across departments and line functions to ensure proper communications/reporting practices.
Prepare routine and complex documents, and actively manages/organizes files.
Responsible for coordinating with building services for maintenance requests.
Support or enter data into Novartis specific systems when required (e.g., TimeSheet, BrassRing, CREDI/SUBWAY, HRCore, Concur and Horizon)
Support compliance-related requests including audits/inspections with the highest quality.
Update and revise documents and presentations (may include updates to organizational charts)
Your Experience
Advanced secretarial or advanced technical administrative education or equivalent senior administrative experience preferred.
More than 7 years’ administrative experience
Ability to exercise independent discretion/judgment and solve complex problems.
Previous experience with Concur, Ariba and Elance, strongly preferred.
Input to changes in work processes and workflow is often required.
Strong ability to support and adapt to changes within the organization.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? : https://www.novartis.com/about/strategy/people-and-culture
Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.
Join our Novartis Network:
Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
