Summary
Supervise entire workflow for import materials, organize effective cooperation with and between relevant internal and external organizations (including but not limited to upstream site, Hub, ESO, Procurement, QC, authority-Customs, external Logistic Service Providers) to ensure import and export activities compliance and timely delivery of materials.
About the Role
Major accountabilities:
- International Trade
- Ensure import & export activities assign and maintain correct reliable master data (Customs Tariff Number, Customs Valuation etc.) in the system for all commercial and non-commercial materials accordingly
- Prepare and submit customs declarations, entries, and other documentation required for the import and export of goods and assure or support post entry compliance checks
- Communicate with customs officials, freight forwarders, and other stakeholders to facilitate the clearance of shipments
- Act As single point of contact for Custom authorities, Customs brokers and local points of contact as appropriate
- Support legally binding reporting with customs and/or Health authorities
- Liaise and manage customs broker management execution, contracts and KPI as well as free trade zone warehouses in case applicable
- Generate periodical export, import statistics, duty spent and key performance indicators for global supply chain reporting
- Ensure compliance with GMP and regulatory requirements (including record management) and continuous improvement of quality relevant processes within area of responsibility.
- Ensure root cause analysis of identified compliance gaps and execute CAPA mitigation plans
- Close collaboration with Center of Excellence on Foreign Trade Master Data activities
- Material Planning
- Support site transfer/new product launch projects to ensure material availability in line with project timeline
- Ensure material availability in line with the approved site production plan
- Follow-up material delivery schedule and ensure the accuracy of the material demand flow from NTO sites to hub
- Responsible for material return process and drive inventory reduction projects like lead time reduction, JIT, consignment stock & VMI
- Ensure daily MRP oversight for all BOM material, analysis of requirements and Purchase Orders management
- Responsible for ensuring close communication with site (operational / tactical) planners, hub associates and other relevant parties within the organization. Attending regular meetings across sites and functions.
- Own, in ERP System, MRP relevant data and materials technical specifications.
- Ensure achievement of key performance indicators: Inventory, service level to internal manufacturing sites, financial savings and support achievement of NOSSCE KPIs.
- Other tasks as directed by the supervisor, and tasks determined on the basis of specific appointment.
Key performance indicators:
- Supply reliability (OTIF, No stock-out)
- Inventory level (Safety stock level)
- Smooth and uninterrupted cross-border product flow
- No trade compliance issues
- Master data accuracy (material related)
Education & Qualification:
- Bachelor’s degree in supply chain management, business administration, or related field
- Certified International Trade Expert preferred.
Work Experience:
- Minimum 5 years’ experience in similar Supply Chain role in GMP environment (pharmaceutical manufacturing)
- Experience working with material planning or drug import processes is a plus.
- Experience in SAP Sales and Distribution and Foreign Trade Modules are advantage .
Specific Professional Competencies:
- Excellent communication and interpersonal skills.
- Detail-oriented with a high degree of accuracy in data management.
- Strong analytical, problem-solving, and negotiation skills .
- Ability to work independently as well as within a collaborative team.
- Excellent knowledge SAP.
- Ability to quickly understand complex business processes.
Languages :
- Fluent in English (mandatory) and local language (strongly preferred).
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Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
